Digital signatures: as secure as in the office, as easy as at home

Intuitive workflow management platform

  • Digital signatures – on the OTC – Made in Europe
  • Confidentiality of your official documents guaranteed
  • Maximum security thanks to local processing
  • Simple workflow management with external signatures
Laptop screen shows a digital certificate signature with a form for a certified copy from the birth register, next to it an area for identification and signature, and the logo of TECHBOOST STARTUP, a Telekom programme, with the text ‘Certification as a white-label version’ on a blue background on the left.

Confidential and user-friendly

Security at trust level, easy to operate

The intuitive eSignature solution provides a clear overview of signing processes and at the same time protects confidential information to the security standard customary in public authorities.
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Digital sovereignty

Thanks to local processing with Zero Document Knowledge

workflow-management

Workflow management

Intuitive to use with signature status display, team support, etc.

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Seamless integration

Quick and easy implementation of third-party products

Immediately available via Web App

Discover Certifaction now as a free trial version

Create an account

Sign up in 30 seconds, with no strings attached (and no spam).

Try for free

Explore the user interface and features.

Save time and money

Speed up your signature process with protected privacy.

Highly regulated industries use digital signatures

Use cases for eSignatures in the public sector

Drei Personen mit unterschiedlicher Hautfarbe, die vor einem Gebäude mit dorischer Säule stehen, das eine Sonne auf dem Dach hat

Between authorities

Direct embedding of digital signatures in the administration system. Intuitive and simple management of processes, invitation of internal and external signatories.

Vier bunte Checkboxen in einer vertikalen Spalte, daneben ein graues Feld mit einem generischen Benutzer-Icon in Grau und Braun auf blauem Hintergrund

Digital administration

Citizens submit and sign applications digitally. Administrative staff can efficiently process or archive applications without media discontinuity.

Schulgebäude mit vier Fenstern auf jeder Seite und drei zentralen Türen, gekrönt von einer kleinen Fahne auf dem Dach

License procedure

Electronic license and permit allocation by authorities thanks to digital signatures. Reduced processing times while fully meeting regulatory requirements.

Our unique selling point:

Security at authority level

Eine Akte mit der Aufschrift "Confidential" auf der linken Seite, aus der eine digitale ID-Karte mit Foto, Text, Unterschrift und Barcode herausgezogen wird, dargestellt durch einen Cursor-Pfeil.

Document sovereignty thanks to zero-document knowledge

Thanks to Certifaction's local processing solution, your documents remain confidential. With password protection and end-to-end encryption, you retain control over the content of your documents.

  • Certifaction has no access to documents to be signed
  • End-to-end encryption of digital archives

Dokument mit einem Wolkensymbol in der US-amerikanischen Flaggenoptik, das von einem grünen Kreuz überlagert wird, symbolisiert keine Speicherung in der Cloud in den USA

Hosted in the Open Telekom Cloud (OTC)

All data is hosted in Germany and never leaves this jurisdiction. Other US eSigning providers are subject to the US Cloud Act, which may force them to hand over customer data to the US government.

  • Data residency in Germany
  • Data sovereignty: free decision about data residency
  • Secure and protected on the Open Telekom Cloud

Smooth and efficient signature process

With all the necessary functions

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Flexible signing workflow

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Personalize signing requests

signature cards

Visual
signatures

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Signing-Management

guest-signature

Guest
signatures

reminder

Reminders for missing signatures

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Sign multiple documents

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Signing
order

Rundes blaues Symbol mit einem Pfeil, der gegen den Uhrzeigersinn um einen Kreis mit einem offenen Schloss zeigt, symbolisiert Wiederherstellung oder Zurücksetzen

Password
protection

Organisation management

Facilitate editing and internal communication. Provide employees with all the features they need to manage access rights, security and more.
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User Management

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Role management

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Privacy settings

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Manage subscription

Customisation and integration

Certifaction’s eSigning solution can be customised to fit seamlessly into your existing business context, offering everything from multi-language support to technical integration via API.
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Languages

Certifaction supports several languages, including

German
English
French
Italian
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Customised design

Certifaction is available as a fully white-labelled version to match the look and feel of your own brand.
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Integration

The Certifaction CLI enables you to integrate our eSigning functions directly into your existing workflows via API.

Hybrid model

All the advantages of an on-premise solution - without the costs

This table compares two deployment models: "On-Premise" and "Hybrid Solution" in four technical categories: Infrastructure, Components, Data/Storage and Keys/HSM. Line 1 - On-premise solution: Infrastructure: Requires hardware or dedicated servers. Components: Multiple components that require maintenance and protection. Data/storage: Requires maintenance of databases and storage volumes. Key/HSM: Setup and maintenance recommended. Line 2 - Hybrid solution: Infrastructure: No or any infrastructure required. Components: Only one stateless internal component required. Data/storage: No storage required; storage component is optional. Key/HSM: No storage of keys or HSM components.
Infrastructure
Components
Data/Memory
Key/HSM
hosted-on-reliable-servers

On-premises

Hardware or dedicated server
Several: Maintenance and protection required
Required: Database & volume maintenance
Recommended: Setup & maintenance required
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Hybrid solution

Any or no infrastructure
A stateless internal component
None: Memory component is optional
None: Key etc. not saved
Why Certifaction

Your Benefits: Flexibility, proximity and customer satisfaction

Rely on us as a local partner from Switzerland, because we know the local laws and regulations. Our team responds quickly and agilely to customer requests and implements new features rapidly. An NPS of more than 90 testifies to our many happy customers.
singing-order

Bulk Signing

Send multiple documents to different signers. Manage signatures and send reminders.

compliant

Regulatory-compliant

Meets regulatory standards (incl. eIDAS Regulation, Federal Electronic Signature Act ZertES, UETA, ESIGN)

legally-valid

Legally valid

The tool provides legally valid signatures covering all eSignature standards (SES, AES, QES).

zero-doc-knowledge

Zero-Document-Knowledge

We don’t have access to the contents of your locally processed documents.

easy-integration

Integration

Certifaction CLI allows you to integrate our eSigning features directly into your existing system.

Rundes blaues Symbol mit einem Pfeil, der gegen den Uhrzeigersinn um einen Kreis mit einem offenen Schloss zeigt, symbolisiert Wiederherstellung oder Zurücksetzen

Data Privacy

Documents are processed locally and encrypted end-to-end before transmission.

guest-signature

Guest Signing

Easily sign as a guest or create an account.

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Intuitive User Interface

Simple user interface for your employees and signers.

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In your Corporate Design

Design the web app in your company branding.

Your path to the future

Join leading organizations

Contact us now to find out how we can help your company make your signing, certification and verification processes digital, intuitive and future-proof.

FAQs

Our answers to the most frequently asked questions

Yes. Our eSignatures are legally valid and support all major global standards (incl. eIDAS, ZertES, UETA, ESIGN).

In addition, you can choose the signature type that suits you best: from the cost-effective simple eSignature to the qualified eSignature (QES).

Unlike most competing providers, Certifaction offers the option of signing documents without ever seeing their content. The documents are processed locally on the customer side and encrypted when using the web app.

In the case of API integration, a local gateway takes over the encryption. In the event of a hack, the file would therefore be encrypted and unreadable. We also ensure that the documents are stored on ISO 27001-certified servers in Switzerland or an EU country.

Yes, Certifaction offers a customised white label option for partners. This enables the seamless integration of own products such as eIDs and certificates. The white label solution gives partners complete control over the platform. As an integration partner, we help open up new revenue streams and maximise business potential by providing tailored solutions for individual needs.

The Certifaction WebApp can be used immediately in the browser. The eSignature solution can also be integrated quickly via an API connection. Alternatively, the solution can be used as a white label product with full personalisation. Depending on the requirements, this is ready within a few weeks.

Certifaction is a hybrid solution without a complex infrastructure. The connection is established via API or by installing the CLI client. This makes our eSignature solution more flexible and cost-effective than a solution that is operated in your own data centre.

Certifaction is characterised by its innovative technology and clear focus on partnerships. Our customers value us as a trustworthy European partner that not only offers close cooperation and the highest security standards, but also enables the integration of its own products through white label solutions. This opens up new business opportunities and additional revenue streams for our partners. Our solution offers:

Do you have any further questions?