Digital signatures: as secure as in the office, as easy as at home
Intuitive workflow management platform

Confidential and user-friendly
Security at trust level, easy to operate
Digital sovereignty
Thanks to local processing with Zero Document Knowledge
Workflow management
Intuitive to use with signature status display, team support, etc.
Seamless integration
Quick and easy implementation of third-party products
Immediately available via Web App
Discover Certifaction now as a free trial version
Create an account
Sign up in 30 seconds, with no strings attached (and no spam).
Try for free
Explore the user interface and features.
Save time and money
Speed up your signature process with protected privacy.
Highly regulated industries use digital signatures
Use cases for eSignatures in the public sector

Between authorities
Direct embedding of digital signatures in the administration system. Intuitive and simple management of processes, invitation of internal and external signatories.

Digital administration
Citizens submit and sign applications digitally. Administrative staff can efficiently process or archive applications without media discontinuity.

License procedure
Electronic license and permit allocation by authorities thanks to digital signatures. Reduced processing times while fully meeting regulatory requirements.
Our unique selling point:
Security at authority level

Document sovereignty thanks to zero-document knowledge
Thanks to Certifaction's local processing solution, your documents remain confidential. With password protection and end-to-end encryption, you retain control over the content of your documents.
- Certifaction has no access to documents to be signed
- End-to-end encryption of digital archives

Hosted in the Open Telekom Cloud (OTC)
All data is hosted in Germany and never leaves this jurisdiction. Other US eSigning providers are subject to the US Cloud Act, which may force them to hand over customer data to the US government.
- Data residency in Germany
- Data sovereignty: free decision about data residency
- Secure and protected on the Open Telekom Cloud
Smooth and efficient signature process
With all the necessary functions
Flexible signing workflow
- Sign alone or with others.
- Efficiently add signatories from your address book.
- Request signatures without signing yourself.
Personalize signing requests
- Add a message that will be sent with your signature request.
- Add separate messages per group if multiple parties are signing.
Visual
signatures
- Place visually appealing signature cards manually in your documents and adjust the size perfectly.
- Alternatively, we can automatically generate a signature page that is attached to your document. This saves you even more time and clicks with every document.
- Design your organisation's signature cards with your main colour and logo.
Signing-Management
- Keep track of all outstanding requests you have sent at a glance.
- Receive signature requests conveniently in the app.
- Add, correct, replace and remove signatories.
- Cancel the entire signing process and conveniently inform the signatories.
- Filter, group and search your documents for quick access.
Reminders for missing signatures
We support you in finalising your documents by allowing you to send a new invitation to sign - with just one click.
Sign multiple documents
- Request signatures for multiple documents at once in an efficient workflow.
- The invited signatories can sign all documents at once.
Signing
order
- Specify the order in which the people should sign.
- Create groups that can sign at the same time or invite people individually.
- Decide whether you want to sign immediately or at a different point in the signing sequence.

Password
protection
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Automatically generate a very strong password for your documents before they are uploaded to Certifaction (only when signing with multiple parties).
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Benefit from the unrivalled security of end-to-end encryption and local processing - neither Certifaction nor our partners can access your documents.
Organisation management
User Management
- Invite users to join your organisation on Certifaction and assign them a role. All our pricing plans include an unlimited number of users.
- Remove users who no longer need access.
- Automatically synchronise users with your user directory (available on a project basis).
Role management
- Use the standard roles or create as many of your own roles as necessary.
- Define precise authorisations regarding the functions and signature types that a role may use.
- Create helpful default settings based on the typical requirements of a role.
Privacy settings
- Enforce two-factor authentication for all users in your organisation using a unique code to follow best security practices.
- Control the retention period for your organisation's data.
Manage subscription
- Create and manage subscriptions for business price plans directly in the app in self-service.
- Keep track of your company's usage.
- Change your payment method at any time.
- Download payment receipts and invoices at any time.
Customisation and integration
Languages
Certifaction supports several languages, including
Customised design
Integration
Hybrid model
All the advantages of an on-premise solution - without the costs
|
Infrastructure
|
Components
|
Data/Memory
|
Key/HSM
|
---|---|---|---|---|
On-premises |
Hardware or dedicated server
|
Several: Maintenance and protection required
|
Required: Database & volume maintenance
|
Recommended: Setup & maintenance required
|
Hybrid solution |
Any or no infrastructure
|
A stateless internal component
|
None: Memory component is optional
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None: Key etc. not saved
|
Why Certifaction
Your Benefits: Flexibility, proximity and customer satisfaction
Bulk Signing
Send multiple documents to different signers. Manage signatures and send reminders.
Regulatory-compliant
Meets regulatory standards (incl. eIDAS Regulation, Federal Electronic Signature Act ZertES, UETA, ESIGN)
Legally valid
The tool provides legally valid signatures covering all eSignature standards (SES, AES, QES).
Zero-Document-Knowledge
We don’t have access to the contents of your locally processed documents.
Integration
Certifaction CLI allows you to integrate our eSigning features directly into your existing system.

Data Privacy
Documents are processed locally and encrypted end-to-end before transmission.
Guest Signing
Easily sign as a guest or create an account.
Intuitive User Interface
Simple user interface for your employees and signers.
In your Corporate Design
Design the web app in your company branding.
Your path to the future
Join leading organizations
Contact us now to find out how we can help your company make your signing, certification and verification processes digital, intuitive and future-proof.
FAQs
Our answers to the most frequently asked questions
Are Certifaction's eSignatures legally valid?
Yes. Our eSignatures are legally valid and support all major global standards (incl. eIDAS, ZertES, UETA, ESIGN).
In addition, you can choose the signature type that suits you best: from the cost-effective simple eSignature to the qualified eSignature (QES).
What is the Zero Document Knowledge technology and what are the advantages?
Unlike most competing providers, Certifaction offers the option of signing documents without ever seeing their content. The documents are processed locally on the customer side and encrypted when using the web app.
In the case of API integration, a local gateway takes over the encryption. In the event of a hack, the file would therefore be encrypted and unreadable. We also ensure that the documents are stored on ISO 27001-certified servers in Switzerland or an EU country.
Is there a white-labeled version of Certifaction?
How much integration work is involved?
The Certifaction WebApp can be used immediately in the browser. The eSignature solution can also be integrated quickly via an API connection. Alternatively, the solution can be used as a white label product with full personalisation. Depending on the requirements, this is ready within a few weeks.
Why should I choose Certification over an on-premises solution?
What makes Certification stand out from the competition?
Certifaction is characterised by its innovative technology and clear focus on partnerships. Our customers value us as a trustworthy European partner that not only offers close cooperation and the highest security standards, but also enables the integration of its own products through white label solutions. This opens up new business opportunities and additional revenue streams for our partners. Our solution offers:
- maximum security through Zero Document Knowledge
- innovative features such as the Digital Twin (making digitally signed documents verifiable even when printed out), bulk signing, Teamspaces (rooms with shared signature processes) and guest signatures without registration
- Signature requests in under a minute and smooth onboarding in just 15 minutes thanks to intuitive operation
- smooth identifications without app download within a very short time
- a recommendation score (NPS) of +90
Do you have any further questions?