Time-saving all-rounder: H&B signs employment contracts with Certifaction

H&B Real Estate / Savills signs many contracts digitally

H&B is able process contracts paperless
H&B saves a lot of time and money: up to €50 per contract
Contracts signed in hours instead of weeks
Employee onboarding only took a few minutes

At a glance

H&B processes HR documents such as employment contracts and target agreements using the Certifaction eSigning tool. The ease of use on the part of the signatory is a major advantage.

More efficiency

H&B saves time and money with Certifaction: up to €50 per contract

Intuitive operation

Playfully simple digital signing, even for first-time users

Versatile use cases

From work contracts and target agreements to marketing contracts

The challenge:

Maximum data protection, increased efficiency and easy handling

The focus of this digitalisation strategy: employment, work and marketing contracts. The main objectives of digitalisation are faster processing, an improved ecological footprint and the elimination of media disruptions, for example from digital preliminary versions to printed contracts. The core element here is a reliable, secure and simple eSignature solution. When looking for a suitable eSignature provider, it was therefore important for H&B that the process offered efficiency and at the same time legal validity for the signatures provided. H&B’s employees, customers and business partners rely on legally valid processes – this should also be reflected digitally. After reviewing various eSigning providers, H&B opted for Certifaction in October 2021. Since the beginning of 2022, H&B has been actively using Certifaction in its day-to-day business for employment contracts, target agreements, marketing orders and work contracts with tradespeople.

Customer requirements at a glance

Reduce costs and increase efficiency
All signature standards from a single source
Legally valid eSigning solution that creates trust

"The introduction of Certifaction's eSignature was very simple as the product is very intuitive to use and easy to administer. The onboarding of our approx. 100 employees was a matter of minutes."

Simon Weiss, Head of Property Management, H&B Real Estate AG

The solution

Privacy-first eSigning

The Certifaction eSigning solution provided H&B with the right feature for each individual problem and also handled other important aspects such as securing sensitive customer data with the professionalism and seriousness expected by H&B.

Fast processing and cost savings

The Privacy-First eSigning solution made it possible for H&B to have contracts signed in a matter of minutes or hours. This not only saves postage costs, but also labour resources, which means increased efficiency for H&B. The cost savings amount to up to €50 per contract.

Maximum data protection

Certifaction specialises in data protection. H&B has found a partner that respects and guarantees the data security and privacy of its customers. As a Swiss company, Certifaction is very familiar with Swiss data protection laws.

Easy to use

The software is very user-friendly and easy to use – the employees at H&B are delighted with how simple it is to use. The tool is also intuitive and easy to use for the signatories.

Fast onboarding of over 100 employees

The onboarding of over 100 employees took place in a short video call in which the options and functions were explained within half an hour. The employees were able to set up and use the tool in just a few minutes. As no intensive training was required, H&B was able to save a lot of time.

See Certifaction in action

Click through the creation of a QES signature request

The results

Saving time is a clear competitive advantage

The use of Certifaction saves the H&B management team in particular a lot of time and represents an important step towards a paperless office. Simon Weiss confirms: “The user-friendliness of the tool is unbeatable. So far, we’ve only had one person for whom eSigning didn’t work straight away, and that was only because the invitation ended up in the spam folder”.

With Certifaction, H&B is not only streamlining its recruitment and order processes, but also its internal processes in general, as fewer documents need to be printed out and filed. This saves the company money and employees time. At the same time, H&B Real Estate is also reducing its ecological footprint and helping the environment.

The result in figures

saved per contract

0 CHF

Employees trained in 30 minutes

> 0

All advantages at a glance

Up to €50 savings per contract

Maximum data security

Fast processing of contracts

All signature standards (incl. QES)

Legal validity of the signatures

Onboarding in minutes

Secure identification of the signatories

Intuitive user guidance

Sustainable process

Your path to the future

Join leading organizations

Contact us now to find out how we can help your company make your signing, certification and verification processes digital, intuitive and future-proof.

FAQs

Our answers to the most frequently asked questions

Are Certifaction's eSignatures legally valid?

Yes. Our eSignatures are legally valid and support all major global standards (incl. eIDAS, ZertES, UETA, ESIGN).

In addition, you can choose the signature type that suits you best: from the cost-effective simple eSignature to the qualified eSignature (QES).

What is the Zero Document Knowledge technology and what are the advantages?

Unlike most competing providers, Certifaction offers the option of signing documents without ever seeing their content. The documents are processed locally on the customer side and encrypted when using the web app.

In the case of API integration, a local gateway takes over the encryption. In the event of a hack, the file would therefore be encrypted and unreadable. We also ensure that the documents are stored on ISO 27001-certified servers in Switzerland or an EU country.

Is there a white-labeled version of Certifaction?

Yes, Certifaction offers a customised white label option for partners. This enables the seamless integration of own products such as eIDs and certificates. The white label solution gives partners complete control over the platform. As an integration partner, we help open up new revenue streams and maximise business potential by providing tailored solutions for individual needs.

How much integration work is involved?

The Certifaction WebApp can be used immediately in the browser. The eSignature solution can also be integrated quickly via an API connection. Alternatively, the solution can be used as a white label product with full personalisation. Depending on the requirements, this is ready within a few weeks.

Why should I choose Certification over an on-premises solution?

Certifaction is a hybrid solution without a complex infrastructure. The connection is established via API or by installing the CLI client. This makes our eSignature solution more flexible and cost-effective than a solution that is operated in your own data centre.

What makes Certification stand out from the competition?

Certifaction is characterised by its innovative technology and clear focus on partnerships. Our customers value us as a trustworthy European partner that not only offers close cooperation and the highest security standards, but also enables the integration of its own products through white label solutions. This opens up new business opportunities and additional revenue streams for our partners. Our solution offers:

maximum security through Zero Document Knowledge
innovative features such as the Digital Twin (making digitally signed documents verifiable even when printed out), bulk signing, Teamspaces (rooms with shared signature processes) and guest signatures without registration
Signature requests in under a minute and smooth onboarding in just 15 minutes thanks to intuitive operation
smooth identifications without app download within a very short time
a recommendation score (NPS) of +90

Do you have any further questions?