Fill and sign PDF forms

Complete and Sign Forms in One Step

  • Send requests to fill out and sign forms
  • Automatic form recognition and fill-out query
  • Send forms to multiple recipients simultaneously
  • Save time for yourself and your invited signers
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The user interface of a software called Certifaction with the option to start a new signature process displays links to various areas such as Inbox, Processes and Labels, an area for uploading PDF documents or forms via drag & drop, as well as information on data protection and encryption.

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Have PDF forms filled out and signed

The Form Filling Tool allows users to send PDF forms with an invitation to sign so that signatories can complete the PDF form and then sign it.

Form Filling

How to get started

Create a signature request with the form

Add the previously created PDF form using drag & drop. Certifaction recognises the form and asks the initiator whether invited signatories should complete the PDF form. Add signatories via their e-mail addresses.
User interface of the Certifaction application with a menu on the left side showing options such as “New signing process”, “Inbox”, “My processes” and “Labels”, as well as a main area displaying a new signing process with a drag-and-drop area for PDF documents or forms; the top margin contains links for login, certification and user profile of Ghofran Akil.
Screenshot of a user interface for filling out and signing a PDF form with various input fields, including text fields, checkboxes, radio buttons, drop-down lists, list boxes and a button for resetting the form, as well as an area for placing signatures on the right-hand side.

Send the forms for signature

Each member of a Teamspace can easily and intuitively manage, rename and archive its members. To switch between Teamspaces, simply click on the coloured buttons on the left-hand side.

Retrieve completed, signed forms

Under “My Processes” (or “Our Processes” if sent from a Teamspace ) you can download the PDF forms by simply clicking on “Download”, or download a subset of the documents by opening the process details.

Benutzeroberfläche von Certifaction mit einem Privatraum-Menü auf der linken Seite, das Optionen wie 'New signing process', 'Inbox', 'My processes' und 'Labels' enthält, wobei der Mauszeiger auf 'My processes' zeigt; rechts ein Bereich zum sicheren Ziehen und Ablegen von PDF-Dokumenten oder Formularen für den neuen Signiervorgang; darunter ein Hinweis zur Datenschutzgestaltung und Aufbewahrungsrichtlinien.
Frequently asked questions about PDF forms

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FAQs

Our answers to the most frequently asked questions

No, our frontend automatically recognises whether it is a PDF that needs to be filled in and asks you whether invited signatories need to complete the form before signing. Please note that you cannot use form filling if you are the only signatory of the document.
Basically yes. Certifaction automatically recognises whether the PDF file is a form. If the PDF file is not recognised as a form, the document will be treated as any other document. Please note that PDF forms can be complex and Certifaction does not guarantee that all types of forms can be completed before signing.
Enter your email address in the list of signatories. You will then receive the invitation to sign like everyone else and can complete and sign the form.

If you want to invite a large number of signatories, the API integration is the right choice for you, as there is no limit to the number of signatories. In the web app, you can manually place up to 50 signatories on the document. If you insert the signatures automatically into a new page, this works for a maximum of 8 signatures.

Certifaction should recognise when mandatory fields have not been completed. If not all mandatory fields have been completed, the “Sign” button should be deactivated so that the signature process cannot be completed.

Under “My processes” (or “Our processes” if sent from a Teamspace) you can download the PDF forms by simply clicking on “Download”, or download a subset of the documents by opening the process details.

No, not yet. You can use your PDF builder and then add the PDF to Certifaction using drag & drop.

Do you have any further questions?

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